Privacy Policy

1. Introduction

DFW Network Media LLC (“DFW Network Media,” “we,” “us,” or “our”) respects your privacy and is committed to explaining how we collect, use, store, and protect your personal information.

This Privacy Policy applies to information collected through our websites, online forms, business directories, publications, events, marketing campaigns, digital services, and other platforms operated by DFW Network Media LLC.

Our brands and platforms covered by this policy include:

• DFW Network

• DFW Wedding Network

• DFW Wedding Network Magazine

• DFW Network Magazine

This policy also applies to our associated services and digital properties operated by DFW Network Media LLC, where applicable.

By using our platforms or providing information to us, you acknowledge this Privacy Policy. Where applicable law requires consent for a particular use of your information, we will obtain that consent as required.

2. Information We Collect

2.1 Information You Provide

Depending on the form, service, or interaction, information may include:

• Full name and business name.

• Email address and telephone number.

• Business address, mailing address, or general location.

• Website addresses and social media profiles.

• Business descriptions, services, categories, and professional details.

• Logos, photographs, videos, and other submitted media.

• Vendor directory applications and business listing information.

• Event registrations, inquiries, attendance details, and preferences.

• Advertising applications, sponsorship inquiries, and partnership proposals.

• Communications, feedback, survey responses, and customer service requests.

• Information necessary to administer a transaction or provide a requested service.

Please do not submit sensitive personal information through general website forms unless it is specifically requested through an appropriate process.

2.2 Information Collected Automatically

When you visit our websites or use our digital platforms, we or our service providers may automatically collect certain technical information, including:

• Internet Protocol (IP) address.

• Browser type and device information.

• Operating system and general location information derived from technical data.

• Pages visited, links clicked, and interactions with our websites.

• Referring websites and approximate visit times.

• Cookie identifiers and similar online tracking information, where used.

The information collected depends on the website, the technologies in use, and your browser or device settings.

2.3 Information From Other Sources

We may receive business or contact information from publicly available business resources, authorized partners, event organizers, business representatives, and other lawful sources. When we obtain information from another source, we handle it in accordance with applicable law and the disclosures relevant to that collection.

3. How We Use Your Information

We use information for legitimate business and operational purposes, including:

• Creating, maintaining, and updating vendor and business directory listings.

• Publishing business profiles, advertisements, and authorized promotional content.

• Responding to inquiries and providing requested services.

• Sending email newsletters, marketing communications, and business announcements.

• Promoting our brands, publications, events, networking opportunities, and services.

• Providing information about advertising, sponsorships, memberships, and partnership opportunities.

• Administering event registrations, applications, and customer relationships.

• Managing our websites, customer relationship management systems, and business records.

• Improving our content, digital platforms, services, and user experience.

• Detecting fraud, preventing misuse, and protecting our legal rights.

• Complying with applicable laws, regulations, and legal obligations.

We may also use information for other purposes disclosed when the information is collected or otherwise permitted by applicable law.

4. Email Marketing and Promotional Communications

4.1 Form Submission Consent

When you submit a form, you may be invited to subscribe to email communications and receive information about our brands, events, services, publications, and business opportunities.

Where the applicable form presents the following notice, it will communicate our general email marketing practices:

By submitting this form, you agree to receive email marketing and relevant business communications from DFW Network Media LLC and its applicable brands. You may unsubscribe at any time. We do not sell your personal information to third parties. See our Privacy Policy and Terms and Conditions.

We recommend displaying this notice clearly near the applicable form's submission button. Where required by law, consent will be obtained separately for particular communication methods or uses, and submitting a form will not replace any additional legally required consent.

4.2 Types of Communications

Depending on your relationship with us and the preferences or consent you provide, communications may include:

• Email newsletters and announcements.

• Business and vendor directory updates.

• Information about DFW Network and DFW Wedding Network events.

• Magazine announcements, publication releases, and promotional features.

• Advertising, sponsorship, and marketing opportunities.

• Information about our services and relevant business offerings.

• Follow-up messages relating to inquiries, applications, registrations, and transactions.

We may send communications from DFW Network Media LLC or through the applicable brands listed in this policy.

4.3 Unsubscribing

You may unsubscribe from promotional emails at any time by clicking the unsubscribe link included in the message or contacting us at info@dfwnetwork.com. We will process unsubscribe requests as required by applicable law.

Unsubscribing from promotional emails does not automatically require us to delete your underlying records. We may retain information for legitimate recordkeeping, compliance, security, and business purposes, subject to applicable law. We may continue sending necessary transactional, administrative, security, or service-related communications where permitted by law.

4.4 Telephone Calls and Text Messages

If you provide a telephone number, we may use it to respond to your inquiry, coordinate a requested service, or communicate about relevant business matters, consistent with your consent and applicable law.

Marketing calls and text messages, including communications using regulated automated dialing or messaging technologies, will be made only where the required consent and other legal requirements have been satisfied. Where separate consent is required, we will request it through the applicable disclosure or consent mechanism. You may withdraw consent or opt out of covered marketing communications using the methods provided.

Providing a telephone number alone does not constitute consent where additional consent is required by law.

5. We Do Not Sell Your Personal Information

DFW Network Media LLC does not sell your personal information to third parties.

We do not sell or rent personal contact information, including email addresses and telephone numbers, to outside businesses for their independent marketing purposes.

However, we may share limited information with service providers and business partners when reasonably necessary to operate our business, provide requested services, or fulfill the purposes described in this policy.

Examples include:

• Website hosting and technical support providers.

• Email marketing and communication platforms.

• Customer relationship management (CRM) systems.

• Event registration and administration providers.

• Data storage, security, and technology service providers.

• Professional advisers and service providers assisting with our business operations.

These providers may process information on our behalf, subject to applicable contractual requirements and legal restrictions.

We may also disclose information when required by law, in response to valid legal process, to protect our rights or the safety of others, or in connection with a merger, acquisition, restructuring, or sale of business assets, subject to applicable law.

We do not authorize our service providers to use personal information obtained through us for their own independent marketing purposes unless that use is separately authorized and lawful.

6. Business Directories and Publicly Displayed Information

Our platforms may feature business and vendor directories, professional profiles, advertisements, business maps, publications, event listings, and other public-facing content.

If you submit business information for publication, you understand that the information designated for publication may be visible to website visitors, readers, event attendees, and other members of the public.

Depending on your submission and the applicable listing, published information may include:

• Business or brand name.

• Business description and category.

• Business website and social media links.

• Business contact information.

• Business logo and authorized photographs.

• Public-facing business location.

• Other information specifically submitted for publication.

Do not submit private personal information for public display unless you intend it to be published and have the authority to authorize that publication.

You are responsible for ensuring that you own or have permission to submit the business information and content you provide.

We may remove or correct a listing when necessary to address inaccuracies, unauthorized content, privacy concerns, legal requirements, or violations of our Terms and Conditions.

Please contact info@dfwnetwork.com if you believe information published on our platforms is inaccurate, unauthorized, or otherwise requires review.

7. Data Retention

7.1 Indefinite Retention Policy

DFW Network Media LLC intends to retain submitted information and business records indefinitely, unless deletion is required by applicable law, a valid request must be honored, or another legal obligation or restriction applies.

Information we may retain includes:

• Contact details and email subscription records.

• Vendor and business directory submissions.

• Business profiles, applications, and promotional materials.

• Event registration and participation records.

• Customer communications and service inquiries.

• Advertising, sponsorship, and partnership records.

• Consent records, unsubscribe requests, and communication preferences.

• Transactional, administrative, and technical records.

We retain information to maintain business records, administer our services, preserve directory and publication history, document permissions and consent, support our operations, and protect our legal rights.

7.2 Retention Does Not Mean Unlimited Use

Although we intend to retain information indefinitely, retention does not mean that we will use it for every purpose indefinitely.

We will continue to respect applicable unsubscribe requests, consent withdrawals, legal restrictions, and privacy rights. Where required by law, we will delete, correct, restrict, or otherwise address information in response to a valid request.

Certain records may be retained when necessary to comply with legal obligations, establish or defend legal claims, maintain suppression lists, or document that a person has opted out of marketing communications.

7.3 Deletion and Backup Limitations

Where applicable law provides a right to request deletion, you may contact us using the information in Section 13.

Any deletion request will be reviewed under the laws applicable to the request. Some information may be retained where an exception or legal obligation permits or requires retention.

Copies of information may remain temporarily in routine backups or archival systems until those systems are updated through their ordinary processes, subject to applicable law.

8. Cookies and Online Tracking

Our websites and third-party service providers may use cookies, pixels, analytics tools, and similar technologies to operate our platforms, understand website traffic, improve functionality, and measure the effectiveness of our content and communications.

These technologies may collect technical information about your device, browsing activity, and interactions with our websites.

You may be able to manage cookies through your browser settings or other privacy controls made available on our websites. Disabling certain cookies may affect website functionality.

Where required, we will provide appropriate notice and obtain consent for non-essential cookies or similar technologies.

Our use of third-party analytics or advertising technologies will depend on the services implemented on the applicable platform.

9. Third-Party Websites and Services

Our websites and publications may link to independent businesses, vendors, advertisers, social media platforms, payment providers, and other third-party websites.

Those third parties may have their own privacy policies, collection practices, and terms of service.

DFW Network Media LLC does not control the privacy practices of independent third parties and is not responsible for their collection, use, disclosure, or protection of information.

We encourage you to review the privacy policy of any third-party website or service before submitting information to it.

The presence of a business or link on our platforms does not mean that DFW Network Media LLC controls or guarantees that third party's privacy or security practices.

10. Data Security

We take reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, misuse, alteration, loss, and disclosure.

However, no method of electronic transmission, online storage, or data processing is completely secure. We cannot guarantee absolute security.

You should exercise caution when submitting information online and avoid providing sensitive information through general forms or unsecured communication channels.

If a security incident involving personal information occurs, we will respond and provide notices as required by applicable law.

11. Children's Privacy

Our general websites, business directories, marketing services, and publications are intended for adults and business users and are not directed to children under 13.

We do not knowingly collect personal information online from children under 13 without the consent or authorization required by applicable law.

If you believe a child has submitted personal information to us inappropriately, please contact info@dfwnetwork.com so we can review the matter and take any action required by law.

12. Your Privacy Rights and Choices

Depending on your state of residence, the type of information involved, and the laws applicable to our business, you may have rights concerning your personal information.

These rights may include, where applicable:

• Requesting access to certain personal information we maintain about you.

• Requesting correction of inaccurate personal information.

• Requesting deletion of certain personal information.

• Obtaining a copy of certain information in a portable format.

• Withdrawing consent where processing relies on consent.

• Opting out of certain forms of targeted advertising, sale, or profiling where applicable.

• Appealing a decision concerning a privacy request, where required by law.

To exercise an applicable privacy right, contact us at info@dfwnetwork.com and describe your request.

We may need to verify your identity or authority before processing a request. We will respond within the time required by applicable law.

Some requests may be limited or denied where the law permits or requires us to retain information, where an exception applies, or where the request cannot be fulfilled without adversely affecting the rights of others.

We will not unlawfully discriminate against you for exercising a privacy right available under applicable law.

13. Contact Us

For questions about this Privacy Policy, requests concerning personal information, unsubscribe concerns, or other privacy-related matters, please contact:

DFW Network Media LLC

Email: info@dfwnetwork.com

Website: https://dfwnetwork.net

Please include enough information for us to understand and respond to your request. Do not send passwords, payment card numbers, or other sensitive credentials in an ordinary email.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business practices, websites, services, technologies, or applicable legal requirements.

The revised policy will be posted on the applicable website with an updated “Last Updated” date.

Unless otherwise required by law, changes will take effect when posted. Where additional notice or consent is required, we will provide it as required by applicable law.

We encourage you to review this policy periodically.

This Privacy Policy should be read together with the DFW Network Media LLC Terms and Conditions and any additional privacy disclosures presented when information is collected.